XPS Administration


Fire Authority Guidance Notes
Interactive Forms User Guide
Interactive Forms
User Guide
Pensionable Pay Guidance Notes
Pensionable Pay
Guidance Notes
Death in Service Completion Notes
Death in Service
Completion Notes
Kier Secure File Transfer Portal
Using the Secure
File Transfer Portal

Fire Authority Interactive Forms
Starter Form
Starter
Form
Variation Form
Variation
Form
Estimate Request Forms
Estimate Request
Form
Leaver Form
Leaver
Form
Death in Service Form
Death in Service Form
Pensionable Pay Form
Pensionable Pay Form

Pensionable Pay Calculator
Excel 2007+
Excel 2007+
Updated June 2018

Fire Authority Employer Guides

• Internal Disputes Resolution Procedure Link
• Leave of Absence Completion Notes Link

2019 Year End Process
February 2019 • Year End Return Guide - February 2019 Link
February 2019 • Fire Scheme Year End Return Template Link
February 2019 • Fire Financial Year End Return Template Link


FPS 2006 Employee Forms

Cohabiting partners joint declaration form

Previous pensions & employment history

Death Benefit Nomination form

FPS 2015 Employee Forms

Cohabiting partners joint declaration form

Previous pensions & employment history

Death Benefit Nomination form

Fire Authority Latest News

FPS 2015 Transitional Protections Challenge Update - updated 16th July 2019
The outcome of the Governments application for permission to appeal to the Supreme Court was expected in July. The decision has been made earlier than expected and on 27th June 2019 the Supreme Court has denied the Governments request for an appeal in the transitional protections case in respect of age discrimination and pension protection.

Until the remedy has been determined by the employment tribunal and any regulations changed as a result, we cannot speculate how future benefits may change.

We will update you with further news on each stage of the challenge as and when it becomes available.

Cohabiting Partners - FPS2006 & FPS2015 - updated 26th February 2019
You may have heard of the 'Brewster' case, this case found that it was unlawful for a co-habiting partner to have to be nominated to get a survivors partners pension which means scheme members no longer have to fill in a form to nominate a partner.

The 2006 and 2015 regulations are now amended to remove the requirement for a nomination form to be completed where other underlying conditions already exist and are met. The conditions for payment of an adult survivors' pension can be found on the death benefits section of the 2006 & 2015 scheme page. The amendments are retrospective; FPS2006 from 6 April 2006 and FPS2015 from 1 April 2015.

Whilst you are NOT compelled to nominate your partner completion of this form would help clarify your personal circumstances following your death.

Government announces a pause in the cost cap rectification process - updated 21st February 2019
Please read our bulletin for further information.

2019 Year-end guide and templates now available - updated 15th February 2019
The guidance notes (link), Scheme template (link) and Financial template (link) can be downloaded from the employer guides section .

You will notice that there are some minor changes to the template from last year, this is to incorporate more extensive checks of data validity and allowing us to achieve a higher success rate for posting the details to records.

Scheme year-end return (31/03/2019) - Deadline for submission is Friday 3rd May 2019
Financial year-end return (05/04/2019) - Deadline for submission is Friday 31st May 2019

As a minimum the financial year-end return must include all officers in the role of Area Manager A and above.

The completed returns should be returned FAO System Support on the Secure File Transfer Portal (SFTP) – should you require access to this facility please email your request to pensystems@xpsgroup.com

Changes to Pensions - updated 21/12/2018
The court of appeal has ruled that the Government's changes to pensions with regard to judges and firefighters were discriminatory on the grounds of age. These cases were brought due to changes to public sector pensions in 2015, which also affected other public sector schemes including the police pension scheme.

The Government will now need to consider the full judgement. We are therefore unable to provide you with any information on might happen next. We understand that any communication from the Home Office is unlikely until the New Year.

The full judgement and a summary is available at https://www.judiciary.uk/judgments/lord-chancellor-v-mccloud-and-others-judgment/

2017/18 Annual Benefit Statements - updated 20th August 2018
• Deferred annual benefit statements issued 13th July 2018.
• Active member statements to be issued between 22nd and 29th August 2018.  For more details on this year’s statements, visit the ‘ABS’ tab.

HMRC Pensions Online Service - updated 4th May 2018
Please read our latest Bulletin relating to changes to the HMRC Pensions Online Service.
Clients who manage their own schemes please click here...
For clients who have elected to have XPS Administration do this service please click here...
You can access HMRC pensions newsletters via this website.

2018 Year-end guide issued to Fire & Rescue Authorites - updated 6th February 2018
The guidance notes (link), Scheme template (link updated 12th March 2018) and Financial template (link updated 12th March 2018) can be downloaded from the employer guides section .
You will notice that there are some changes to the template from last year, this is to incorporate more extensive checks of data validity and allowing us to achieve a higher success rate for posting the details to records.

Scheme year-end return (31/03/2018) - Deadline for submission was Friday 11th May 2018
Financial year-end return (05/04/2018) - Deadline for submission was Friday 8th June 2018

As a minimum the financial year-end return must include all members at the role of Area Manager(A) and above.

The completed returns should be returned FAO System Support on the Secure File Transfer Portal (SFTP) - should you require access to this facility please email your request to pensystems@xpsgroup.com

Annual Benefit Statements

Deferred benefit statements were issued to former contributing members of the Police Pension Schemes on 13th July 2018. 
Statements for active members will be issued from 22nd August 2018.  To make the statement relevant and specific to the firefighter’s circumstances, each member will receive one of the following nine equivalents.  This means there are no spurious areas of the statement that members still had to read through!  

Variant A
For protected FPS 1992 members only
Projection will be to the earlier of age 55 or when they achieve 30 years’ maximum membership.  View this statement here.

Variant B
For protected FPS 2006 members only
Projection will be to the Normal Pension (NPA) which is age 60.  View this statement here.

Variant C
For members with FPS 2015 only
Projection is to the Normal Pension (NPA) of age 60.  View this statement here.

Variant D
For members in FPS 1992 who will transition into FPS 2015 after 31 March 2018.

There will be a projection at age 60 (the NPA of FPS 2015) and age 55 (the NPA of FPS 1992).  View this statement here.

Variant E
For members in FPS 2006 who will transition into FPS 2015 after 31 March 2018.

There will be a projection at age 60 (the NPA of FPS 2015) only.  View this statement here.

Variant F
For members in FPS 1992 who have already transitioned into FPS 2015.

There will be a projection at age 60 (the NPA of FPS 2015) and age 55 (the NPA of FPS 1992).  View this statement here.

Variant G
For members in FPS 2006 who have already transitioned into FPS 2015.

There will be a projection at age 60 (the NPA of FPS 2015) only.  View this statement here.

Retained Modified statements
This year’s statements for members of the modified section of FPS 2006 have been similarly tailored to match the members’ circumstances.  For these members, it is merely their protection status that has influenced the statement they receive.  

Variant A
For protected retained modified members only
Projection will be to age 55 only.  View this statement here.

Variant B
For retained modified members who will transition into FPS 2015 after 31 March 2018.

There will be a projection at age 60 (the NPA of FPS 2015) only.  View this statement here.

Variant C
For retained modified members who have already transitioned into FPS 2015.

There will be a projection at age 60 (the NPA of FPS 2015) only.  View this statement here.



Fire Authority Bulletins

Date Issued Title Key Points Download
19/06/2019 Survivor Benefits - Amendment Order FPS1992 • SI 2019/378 - amendment to civil partnership and same sex marriage
survivor benefits
Link
06/03/2019 Employer Contribution Rate Changes • HM Treasury advised that the employer rate that Fire and Rescue Authorities
  pay towards firefighter pensions should be increased as of 1 April 2019
Link
25/02/2019 Survivor Benefits in
FPS2006 & FPS2015
• Amendment to the survivor benefits following judicial review (Brewster) Link
21/02/2019 Cost Cap
Process change
• Government announces a pause in the cost cap rectification process Link
30/10/2017 FPS 2017 amendment Orders • SI 2017/892 - changes to survivors benefits
• Contribution Holiday
Link
08/08/2017 Cohabitating partners • Reaction to Brewster case Link
31/07/2017 Voluntary Scheme Pays • Background to scheme pays and request for decision from authority   regarding the use of Voluntary scheme pays Link
06/03/2017 2015 Tribunal Case • Decision of Tribunal Case Link

Other Useful Links

Further information can be found by clicking on the links below:

• Fire Scheme Advisory Board (SAB)

Link

• FPS Regulations & Guidance

Link

• Legislation information

Link

• Factors & Actuarial infomation

Link

• HMRC Pension information

Link

• Taxation Information

Link

• Fire Brigades Union

Link
Contact XPS Administration

Office opening hours are :

Monday to Thursday from 8.30am to 5.00pm & Friday from 8.30am to 4.30pm

Telephone : (01642) 727333

or by email to : penmail@xpsgroup.com

To get directions to our office, please click on the 'pin' icon in the top left corner of the map.

You can view the office on Google Maps', by clicking on the link 'View on Google Maps'.

 

 

 

 

   
 

Starter Pack

When a firefighter is due to commence employment within your organisation it is important that they are provided information regarding the Firefighters Pension Scheme.

As the employer you must determine which of the schemes a firefighter joins; are they new to the fire service or are they transferring from another Fire & Rescue Authority (FRA)?

Where a firefighter transfers to you from another authority you should seek confirmation, ahead of their start date with you, which of the schemes the firefighter is a member (or eligible to be a member of) and their protection status i.e. protected, unprotected, or tapered (including their taper date).

From the date a new firefighter joins the scheme, depending on which scheme they are a member of, he or she may only have twelve months within which to transfer other pension benefits accrued prior to joining the fire service. It is, therefore, very important that they are provided with information as soon as possible. The ideal time to supply the information to the firefighter is before their employment actually commences and preferably with their written statement of particulars.

Starter Pack Includes the following
Short scheme guide (FPS 2015 Only)
Explains the core benefits of the FPS 2015 and provides contact information for Kier Pensions Unit.
Link
Previous employment history (All Schemes)
Allows the employee to inform Kier Pensions Unit of previous Fire service or other pension schemes which they may wish to consider transferring into the Firefighters Pension Scheme.
Link
Lump sum death grant nomination form (FPS 2006 & FPS 2015)
This allows the employee to nominate who they wish to receive a lump sum death grant should they die in service.
Link
Cohabiting Partners - joint declaration form (FPS 2006)
This form deals with pensions for cohabiting adult partners - that is, people of the same or opposite sex who are in a long-term relationship but are neither married nor registered as civil partners
Link
Application to Join (FPS 2015)
This allows the employee to apply to join the scheme, and should be used where an employee has opted out.(Employers should automatically admit new employees to the Scheme)
Link
Cohabiting Partners - joint declaration form (FPS 2015)
This form deals with pensions for cohabiting adult partners - that is, people of the same or opposite sex who are in a long-term relationship but are neither married nor registered as civil partners.
Link

We have drafted a suite of template letters to use (below) when informing your employees about their right to firefighter pension scheme membership.

Covering Letter (All Schemes)
New officers FPS 2015 Link
Transferee officers FPS 2006 Link