Guidance Notes
Interactive Forms User Guide
Interactive Forms
User Guide
Pensionable Pay Guidance Notes
Pensionable Pay
Guidance Notes
Death in Service Completion Notes
Death in Service
Completion Notes
Kier Secure File Transfer Portal
Using the Secure
File Transfer Portal

Interactive Forms
Starter Form
Starter Form
Variation Form
Variation Form
Estimate Request Forms
Estimate Request Form
Leaver Form
Leaver
Form
Death in Service Form
Death in Service
Form
Pensionable Pay Form
Pensionable Pay
Form
Pensionable Pay Form
Leave of Absence
PPS Cross Scheme Form

Pensionable Pay Calculator
Excel 2007+
Excel 2007+
Updated February 2018

Employer Guides

• Police Year End Return Guide - February 2018
• Police Scheme Year End Return Template - updated 1st May 2018
• Police Financial Year End Return Template - updated 12th March 2018
• Police Officers Guide to Tax and Your Pension - November 2011
• E-mail sent to Police High Earners
• Internal Disputes Resolution Procedure
• Employers Discretions with in the Police Pension Scheme 2015
• Leave of Absence Completion Notes


PPS 2006 Employee Forms

Cohabiting partners joint declaration form

Previous pensions & employment history

Death Benefit Nomination form

PPS 2015 Employee Forms

Cohabiting partners joint declaration form

Previous pensions & employment history

Death Benefit Nomination form

Latest News

2017/18 Annual Benefit Statements updated 20th July 2018
• Deferred annual benefit statements issued 13th July 2018.
• Active member statements to be issued between 22nd and 29th August 2018.  For more details on this year’s statements, visit the ‘ABS’ tab.

HMRC Pensions Online Service updated 4th May 2018
Please read our latest Bulletin relating to changes to the HMRC Pensions Online Service.
Clients who manage their own schemes pleae click here...
For clients who have elected to have Kier do this service please click here...
You can access HMRC pensions newsletters via this website.

2018 Year-end templates updated 1st May 2018
A further update to the Scheme Year-end template has been uploaded to the website after receiving a query. The previous version of the template would highlight an error for column V (1987/2006 tab) if there was no input and there was “Y” in column X. An entry is not required in column V when a member has left or opted out of the force within the scheme year. This has been corrected in the latest version of the template.

Any questions please contact us at: penemp@kier.co.uk

2018 Year-end templates updated 19th April 2018
A further update to the Scheme Year-end template has been uploaded to the website after receiving a completed submission file. The previous version of the template would highlight any cell in column U if it was empty and there is an entry of "Y" in column X. An entry is not required in column U when a member has left or opted out of the force within the scheme year. This has been corrected in the latest version of the template.

Any questions please contact us at: penemp@kier.co.uk

Briefing Note Issued 11th April 2018
Taper dates and quarterly returns
Update on the calculation of taper dates following clarification from the Home Office

2018 Year-end templates updated 14th March 2018
A further update to the Year-end templates has been uploaded to the website following feedback. This latest update is to the salary rates being used to compare against the rank shown in column F (1987/2006 tab) or column E (2015 tab). The rates applicable from September 2016 are now being used, this should reduce the number of cases where the Average Pensionable Pay (APP) is falling outside the salary range for the relevant rank.

Any questions please contact us at: penemp@kier.co.uk

2018 Year-end templates updated 12th March 2018
A further update to the Year-end templates has been uploaded to the website. This latest update is an addition of a new tab which contains important guidance to be followed when inputting data to the template. Please ensure you use the latest version of the template and follow the guidance shown.

Any questions please contact us at: penemp@kier.co.uk

2018 Year-end template updated 20th February 2018
An updated version of the Year End spread sheet to be used for 2018 has been uploaded to the website. The updated spread sheet included a fix on the 2015 tab to the conditional formatting to compare the CARE pay value (Column W) ensuring it is not greater than the APP value (column Q).

The previous version of the spread sheet contained a check which errored any CARE pay that was not the same value as the APP – there are circumstances where the CARE pay can be lower than the APP.

Any questions please contact us at: penemp@kier.co.uk

2018 Year-end guide issued to forces 06/02/2018
The guidance notes (link), Scheme template (link updated 12th March 2018) and Financial template (link updated 12th March 2018) can be downloaded from the employer guides section .
You will notice that there are some changes to the template from last year, this is to incorporate more extensive checks of data validity and allowing us to achieve a higher success rate for posting the details to records.

Scheme year-end return (31/03/2018) – Deadline for submission is Friday 11th May 2018
Financial year-end return (05/04/2018) – Deadline for submission is Friday 8th June 2018

As a minimum the financial year-end return must include all officers at the rank of Inspector and above.

The completed returns should be returned FAO System Support on the Secure File Transfer Portal (SFTP) – should you require access to this facility please email your request to pensystems@kier.co.uk

Police Injury Benefit Regulation - Universal Credit - issued 18/12/2017
Bulletin issued covering the latest update to the Universal Credit and how you may be affected.

PPS2015 – Additional hours
The Home Office is aware that there is an inconsistent approach being taken to additional plain time hours worked by part-time officers in the 2015 scheme; most treat as non-pensionable but some are making it pensionable. This is still awaiting clarification from the Home Office.

Our interpretation of the regulations is that such hours are non-pensionable for part-time officers.

Kier Police Pensions User Group
The next Kier Police Pensions User Group meeting is being held on Friday 26th January 2018 at Leicestershire Police HQ, Force Headquarters, St Johns, Enderby, Leicester, LE19 2BX.

Start time: 11:00 hrs (10:30 hrs arrival for a prompt 11:00 hrs start)
Finish time: Between 14:00 – 14:30 hrs

Agenda: We will be covering year-end procedures, guiding you through the process, explaining why we request certain information from you and what we do with that information. We would be grateful if you could have a think about any other topics you would like to raise.

This event is primarily for senior payroll staff so please make your colleagues aware.

Tea, coffee and refreshments will be available from 10:30 hrs and we plan to have a working lunch in order that we can conclude our meeting by 14:30 hrs at the very latest to ensure you are all ahead of the rush hour traffic.

If you haven’t already registered your attendance please could you send an email to penemp@kier.co.uk and let me know the following:-

  • Your name and those of any colleagues who will attending with you
  • Details of any dietary requirements that you would like us to cater for
  • Any topics that you would like to add to our agenda

Thanks and look forward to hearing from you.

Briefing Note issued 11/07/2017
Co-Habiting Partner - Reaction to Brewster case.
Briefing confirms legal challenge against the Local Government scheme in which a member was refused survivor benefits due to absence of co-habiting partner declaration. The challenge found in favour of the member on the grounds of sexual discrimination. The briefing contains both the Home Office and Kier's view on the case as there is a similarity with the police pension schemes.

Annual Allowance
The deadline for officers to make mandatory scheme pays elections for any breach in the 2015/16 pension input period is fast approaching. All scheme pays elections for this period MUST be received by 31st July 2017. You may wish to consider sending a reminder to your officers on your weekly orders or alternatively target members who Kier issued statements to. Details of these officers were emailed to you in October 2016. If an election is sent to you please forward it to Kier for processing. We will then write to you with the relevant details to submit on your tax return.

2016/17 Annual Benefit Statements
• Deferred annual benefit statements issued 30th June.
• Pension credit member statements issued week ending 14th July 2017.
• Active member statements to be issued between 7th August 2017 and 17th August 2017.

Annual Benefit Statements

Deferred benefit statements were issued to former contributing members of the Police Pension Schemes on 13th July 2018. 

Statements for active members will be issued from 22nd August 2018 (apart from officers currently absent from work due to being on a career break: they will not receive a statement). 

To make the statement relevant and specific to the officer’s circumstances, each member will receive one of the following nine equivalents.  This means there are no spurious areas of the statement that members still had to read through!  

Variant A
For protected PPS 1987 members only
Projection will be to the earlier of the member’s Compulsory Retirement Age (CRA) or when they achieve 30 years’ maximum membership.  View this statement here.

Variant B
For protected PPS 2006 members only
Whilst the Normal Pension (NPA) is age 60, the projection is to age 55 as this is the earliest age members can claim their benefits from.  View this statement here.

Variant C
For members with PPS 2015 only
Projection is to the Normal Pension (NPA) of age 60.  View this statement here.

Variant D
For members in PPS 1987 who will transition into PPS 2015 after 31 March 2018.

There will be a projection at age 60 (the NPA of PPS 2015) and age 55 (if their PPS 1987 rank is constable or sergeant).  View this statement here.

Variant E
For members in PPS 2006 who will transition into PPS 2015 after 31 March 2018.

There will be a projection at age 60 (the NPA of PPS 2015) only.  View this statement here.

Variant F
For members in PPS 1987 who have already transitioned into PPS 2015.

There will be a projection at age 60 (the NPA of PPS 2015) and age 55 (if their PPS 1987 rank is constable or sergeant).  View this statement here.

Variant G
For members in PPS 2006 who have already transitioned into PPS 2015.

There will be a projection at age 60 (the NPA of PPS 2015) only.  View this statement here.

Variant H
For higher-ranking members in PPS 1987 who will transition into PPS 2015 after 31 March 2018.

There will be a projection at age 60 (the NPA of PPS 2015) only.  As their PPS 1987 NPA is greater than age 55 (due to their rank), there is no age 55 projection.  View this statement here.

Variant I
For higher-ranking members in PPS 1987 who have already transitioned into PPS 2015.

There will be a projection at age 60 (the NPA of PPS 2015) only.  As their PPS 1987 NPA is greater than age 55 (due to their rank), there is no age 55 projection.  View this statement here.

 

Briefing Notes

Date Issued Title Key Points Download
09/08/2018 The Police Pensio Schemes & AVC's (Amendment) • Full details of the amendment to the AVC Regulations
11/04/2018 Taper dates and quarterly returns Update on the calculation of taper dates following clarification from the Home Office
21/03/2018 Miscellaneous Update • Part-time overtime
• Purchase of unpaid leave
• Address Changes
16/03/2018 The Police Injury Benefit (Amendment) (England and Wales) Regulations 2018 • Amendment to The Police Injury Regulations 2006 surrounding (ESA)
• Latest News
• FAQ's
21/01/2018 Adult Survivor Pensions • Briefing in response to the NARPO note to its members regarding uprating pension
  benefits
18/12/2017 Police Injury Benefit Regulations - Universal Credit

• Universal Credit and the impact it has on police injury benefits.

15/03/2017 Forfeiture rules and procedure

• Relevant Legislation for Forfeiture provision within the Police Pension Scheme
• Various stages of the procedure and the criteria required to apply
• Member's right of Appeal
• Applying for the Forfeiture certificate

11/07/2017 Co-Habiting Partner - Reaction to Brewster case • Legal challenge against Local Government
• Member refused survivor benefits as no co-habiting partner declaration
• Found in members favour as deemed sexual discrimination
• Forces may face similar ruling if challenged
• HO suggest forces rely on overriding legislation
• Kier recommend keeping declaration but not enforcing requirement
Link
Updated 4th August 2017
12/06/2017 Payment of police pensions • Report requested for Home Office statistics - potential future retirements
  Kier provided:
  scheme retirement dates
  details on duel membership and retirement dates
14/03/2017 Automatic Enrolment addendum • Updated guidance on automatic enrolment following further advice from the Pension
  Regulator
03/03/2017 Automatic Enrolment • Guide to automatic enrolment
• Provisions for police
• Revised following Pension Regulator clarification
10/02/2017 Leave of Absence • New 'Leave of Absence' form issued. Includes completion guide
• Banding
• Contributions
07/02/2017 Employment Support Allowance • Deductible from 10th February 2017
• Kier have written to all members on injury IDRP not appropriate
11/11/2016 Commutation cap update • Confirmation that regulations have not been amended Contains indicative costs to
  force based on rank
12/09/2016 Police Salary Sacrifice • Notification of consultation regarding the removal of tax and National Insurance
  contribution advantages for salary sacrifice schemes
18/08/2016 Commutation cap • Notification of proposal to lift commutation cap

About Kier
Kier provides professional and support services to many public sector bodies, including fire and rescue services, police authorities and local authorities. Part of this service offering is the provision of pensions administration, delivered by the Pensions Unit from its base in Middlesbrough.
Kier Pensions Unit administers pensions for a range of public sectors and selected private sector schemes. We currently provide this service for over 200,000 scheme members across the country, including 34 separately contracted clients and over 200 individual employers.
Further information about Kier and its corporate strategy, markets and financial performance can be found at www.kier.co.uk

User Groups

26th January 2018 Powerpoint presentation from the Police Pension User Group
1st August 2017 Questions & Responses from User Group 12th July 2017
12th July 2017 Powerpoint presentation from the Police Pension User Group
15th July 2016 Powerpoint presentation from the Police Pension User Group
13th February 2015 Powerpoint presentation from the Police Pension User Group
16th July 2014 Powerpoint presentation from the Police Pension User Group
1st April 2014 User Group - Terms of Reference

Contact Kier Pensions Unit
Office opening hours are :

Monday to Thursday from 8.30am to 5.00pm & Friday from 8.30am to 4.30pm

Telephone : (01642) 727333

or by email to : penmail@kier.co.uk

To get directions to our office, please click on the link which says 'View Larger Map'. To enable Google street map, please click on the google sign in the bottom left hand corner.

 

 

 

 

   
 

Starter Pack

When an officer is due to commence employment within your organisation it is important that they are provided information regarding the Police Pension Scheme.

As the employer you must determine which Police Pension Scheme an officer joins; are they new to police service or transferring from another force?

Where an officer transfers to you from another force you should seek confirmation, ahead of their start date with you, the scheme the officer is a member (or eligible to be a member of) and their protection status i.e. protected, unprotected, or tapered (including their taper date).

From the date a new officer joins the scheme, depending on which scheme they are a member of he or she may only have twelve months within which to transfer other pension benefits accrued prior to joining the police service. It is therefore very important that they are provided with information as soon as possible. The ideal time to supply the information to the officer is before their employment actually commences and preferably with their written statement of particulars.

Starter pack includes

  • Short scheme guide (PPS2015 Only)
    Explains the core benefits of the PPS2015 and provides contact information for Kier Pensions Unit.

  • Previous employment history (All Schemes)
    Allows the employee to inform Kier Pensions Unit of previous police service or other pension schemes which they may wish to consider transferring into the Police Pension Scheme.

  • Lump sum death grant nomination form (PPS2006 & PPS2015)
    This allows the employee to nominate who they wish to receive a lump sum death grant should they die in service.

  • Cohabiting Partners - joint declaration form (PPS2006 & PPS2015)
    This leaflet deals with pensions for cohabiting adult partners - that is, people of the same or opposite sex who are in a long-term relationship but are neither married nor registered as civil partners.

  • Covering letter (All Schemes)
    We have drafted a suite of template letters to use (below) when informing your employees about their right to police pension scheme membership.

There are 2 covering letters for each PPS scheme, if your Force has signed up to use Kier's pension online member self-service (MSS) then please use the letter that includes instructions for access to this site.

Document
Link
New officers PPS 2015 (MSS facility)
New officers PPS 2015
Transferee officers PPS 2015 (MSS Facility)
Transferee officers PPS 2015
Transferee officers PPS 2006 (MSS Facility)
Transferee officers PPS 2006
Transferee officers PPS 1987 (MSS Facility)
Transferee officers PPS 1987